ID&V Candidate Guide
Created 15.05.14
1
IDENTIFICATION AND VERIFICATION (ID&V) DOCUMENTS
(Candidate Guide)
You must bring the following original documents to your interview:
1. ONE document type from Table 1 – Legal Right to Work
And
2. ONE document type from Table 2 – Proof of Residency
COPIES CANNOT BE ACCEPTED. IF YOU DO NOT BRING ALL ORIGINAL DOCUMENTS REQUIRED TO YOUR INTERVIEW
YOU MAY BE TURNED AWAY.
Please note, if the names on your documents do not match then we will require proof of name change or proof of
connection in the form of Long Form Birth Certificate, Deed Poll or Marriage Certificate.
Table 1 - Legal Right to Work
ONE of the following document types:
CANDIDATE
DOCUMENT TYPE
CHECK
UK Nationals resident in
the UK (including Channel
Islands and Isle of Man)
Valid UK Passport
Long Form UK Birth Certificate + NI Card or P45 or P60
(or the UK Birth Certificate + letter from a Government
agency containing the individuals National Insurance
Number)
Full UK Adoption Certificate + NI Card or P45 or P60
(or the UK Birth Certificate + letter from a Government
agency containing the individuals National Insurance
Number)
UK Nationals not resident
in the UK
Valid UK Passport with a Certificate of Entitlement to the
Right to Abode in the UK
EEA Nationals and
Switzerland (Austria,
Belgium, Bulgaria, Cyprus,
Czech Republic, Denmark,
Estonia, Finland, France,
Germany, Greece, Hungary,
Iceland, Ireland, Italy,
Latvia, Lichtenstein,
Lithuania, Luxembourg,
Malta, Netherlands,
Norway, Poland, Portugal,
Romania, Slovakia, Slovenia,
Spain, Sweden, Switzerland)
Valid Passport
ID Card
Rest of the World Citizens
Valid Passport + Valid Visa
Table 2 - Proof of Residency
And ONE of the following document types:
N.B. The address on these documents must match the address in the initial application.
ID&V Candidate Guide
Created 15.05.14
2
UK Issued Acceptable Documents Detail
Overseas Equivalent Acceptable
Documents Detail (except India)
Photo card version: Full and Provisional
are acceptable. Candidates must present
only the photo card version for POR
purposes.
Licence must be valid.
The address given on the licence must be
the candidate’s current residence.
Foreign national driving licence. Must be
a photocard version and valid.
The address given on the licence must be
the candidate’s current residence.
The address given on the permit must be
the candidate’s current residence.
The address given on the permit must be
the candidate’s current residence.
Including:
Pension
Child
Family Tax Credit
Disability Living allowance
Attendance Allowance
Unemployment
Income Support
Incapacity
Industrial Injuries Disablement
Student Loan
Entitlement letters must be no older than
12 months from the date the document
is provided and show the candidate’s
current address.
Government Benefits
Entitlement Letters or Benefit Books
Must confirm that the candidate is now
on the voters roll. No older than 3
months from the date the document is
provided.
Not Acceptable
For use within 3 months of the election
date.
Not Acceptable
Only when produced together. Letter
must show current address.
Not Acceptable
Letter must be on the local authority’s
headed paper – should not be older than
3 months from the date the document is
provided. If the letter is over 3 months
old, additional confirmation that benefit
is still being paid will be requested.
Not Acceptable
Council Tax Bill Local Authority
Council Tax Exemption
Certificate
Council Tax Payment Book
* Council’s current financial year.
Letter from Local Authority in relation to
Tax
* Council’s current financial year.
This must be the current agreement.
Not Acceptable
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Created 15.05.14
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Must be Council or Housing Association.
Private agreements are not acceptable.
Letters must be no older than 3 months
from the date the document is provided
and must quote the candidate’s name,
address and either the Tax Reference or
NI number.
Inland Revenue tax demands or PAYE tax
notifications must relate to the Inland
Revenue’s current or previous tax years.
Letters from Inland Revenue
(State/District Tax Authorities)–
equivalent.
This must be the current licence.
This must be the current licence.
System generated statement no older
than 3 months from the date the
document is provided. Copies of
statements downloaded from the
internet are not acceptable.
System generated statement no older
than 3 months from the date the
document is provided. Copies of
statements downloaded from the internet
are not acceptable.
System generated statement no older
than 3 months from the date the
document is provided. Copies of
statements downloaded from the
internet are not acceptable.
Must be affiliated to Visa, MasterCard,
American Express or Diners Club
networks.
Note store credit cards or loyalty cards
are not acceptable.
System generated statement no older
than 3 months from the date the
document is provided. Copies of
statements downloaded from the internet
are not acceptable.
Must be affiliated to Visa, MasterCard,
American Express or Diners Club
networks.
Note store credit cards or loyalty cards
are not acceptable.
System generated statement no older
than 12 months from the date the
document is provided. Copies of
statements downloaded from the
internet are not acceptable.
Mortgage Statement – Local equivalent.
System generated statement no older
than 12 months from the date the
document is provided. Copies of
statements downloaded from the internet
are not acceptable.
This is only acceptable where the
candidate’s current address is shown.
This is only acceptable where the
candidate’s current address is shown.
Letter must be no older than 3 months
from the date the document is provided
and must state provision of services and
quote a telephone number or reference
number.
General circulation or sales letters are
not acceptable.
Letter for provision of a mobile service
are not acceptable.
Not Acceptable
No older than 12 months from the date
the document is provided.
Not Acceptable
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No older than 3 months from the date
the document is provided.
Mobile phone bills are not acceptable.
No older than 3 months from the date the
document is provided.
Must be the supplier’s current financial
year.
Water Rates Payment Book and Water bill
– local equivalent.
Must be the supplier’s current financial
year.
No older than 12 months from the date
the document is provided. The address
must be current.
Will normally have to be produced with
the policy schedule which will list the
address. The certificate number on the
policy schedule must be aligned with that
on the policy certificate.
Household or Motor Insurance Certificate,
renewal notice or current policy schedule
– local equivalent
No older than 12 months from the date
the document is provided. The address
must be current.